The International French School (Singapore)

Events Manager
Singapore

Description

Job Responsibilities

The Events Manager is responsible for the implementation, communication and smooth execution, within budget, of all IFS events, both pedagogical and non-pedagogical. These can include SIMUN, Francophonie festival, Prozap / sports competitions, Science week, concerts, conferences, webinars, Group Humanitarian events, board meetings (where assistance is requested), AGMs, Galas/social events, staff events, etc.


IFS events should aim to contribute to the promotion and reputation of the school, as well as help build a sense of belonging within the IFS community among students, parents, and staff.


Objectives of the role:
- Manage all IFS events, including timelines, venues, vendors, staffing and budgets
- Collaborate and communicate with internal and external stakeholders
- Manage and coordinate suppliers and logistics (venue, catering, decorations, lighting, etc.)
- Conduct pre and post-event evaluations and report on outcomes; take initiatives to implement improvement plans
- Engage in ad-hoc responsibilities and projects as needed to assist in the continuous growth of the school’s brand and offerings



The Events Manager will be required to execute the following activities:
- Planning event from start to finish according to requirements, target audience and objectives
- Support the school's administrative and educational departments, teachers and governing bodies to implement, communicate and execute the smooth running of events.
- Propose innovative ideas, contributing to the attractiveness of the event and the school
- Advise on the necessary actions, tools and support for properly communicating the event (posters, invitations, email comms, etc.) and post-event (thanks, information campaigns...).
- Select and manage external service providers
- In connection with marketing, seek necessary sponsors for specific events
- Attend all events they are responsible for and ensure coverage, if necessary, either directly or through an external service provider.
- Welcomes and accompanies VIPs at events and ensures the validity of their visas in line with their interventions
- Accompany stakeholders in designing and monitoring the necessary measurement indicators: assessing the impact and satisfaction of the various parties and providing areas for improvement.
- Provide logistic support (apart from travel booking) and tools and materials.
- Come up with innovative ideas which will increase the attractiveness of IFS's educational project or event.
- Advise teachers on the necessary actions, tools and materials for proper communication beforehand (posters, invitations) and afterwards (acknowledgements, information campaigns…).
- Support the teachers initiating a project or event in its design and follow-up of necessary benchmarks: review, impact, participants' satisfaction and areas of improvement.

Requirements

- Minimum 3 years of higher education in the event industry
- Experience in event management and project management
- 5+ years of event logistical management experience.
- Experienced in tender, event planning and vendor relationships
- Strong ability to work in a team and a cross-functional environment
- Good communication skills, negotiation skills & ability to manage multiple and complex projects simultaneously
- High reactivity expected
- Excellent interpersonal skills
- Able to work under pressure and within tight timelines
- Evening availability /WE (when necessary)
- Rigour and organisational skills
- General knowledge of communication tools and techniques
- Good knowledge of information technologies (storage, distribution) required
- Fluent in the French language
- Good command of English required

About the Organization

The International French School (Singapore) offers many career opportunities all year round for experienced, energised, passionate educators and administrators.
IFS, one of the largest schools in the AEFE network, seeks to attract, nurture and retain individuals of the highest professional integrity and calibre who are committed to international education and fully believe in the power of a multilingual, multicultural environment as a gateway to educating tomorrow’s global citizens.

More Job Details (if available)